It’s mid-morning in the office. Coffee mugs are half empty, the inbox is full, and someone just dropped a fresh pile of “urgent” paperwork on your desk. A couple of invoices, a contract or two, maybe some scanned delivery notes from last week.
The problem isn’t that these documents don’t matter. They do. The issue is how much time they eat up. By the time you’ve opened, read, input data, and filed them away, the morning is gone.
Now picture this: the same stack of documents is handled automatically. Each one is opened, understood, checked for accuracy, and sent to the right system.
That’s Intelligent Document Processing, and it’s changing how businesses handle information.
What We Mean by Intelligent Document Processing?
Intelligent Document Processing (IDP) is software that reads and understands documents almost like a human would—but at a scale and speed humans can’t match. It combines:
- Optical Character Recognition (OCR) to convert scans and images into text.
- Natural Language Processing (NLP) to interpret meaning, not just characters.
- Machine Learning to spot patterns and improve with every correction.
Unlike basic OCR that merely copies text, IDP understands context—e.g., that “15/06/24” is a date, “PO-894” is a purchase order, and “₹5,300” is the amount due—and routes the data to the right system.
Why Manual Processing Holds You Back?
- Lost time: teams spend hours each day on document triage and data entry.
- Errors: a single typo can trigger incorrect payments or missed deadlines.
- Bottlenecks: work stalls when a key person is out or backlogs pile up.
- Compliance risk: missing fields or signatures create costly gaps.
How IDP Handles a Document (End-to-End)?
1) Ingests files from email, drives, scanners, or APIs.
2) Classifies the document type (invoice, contract, delivery note, etc.).
3) Extracts key fields (amounts, dates, IDs, line items).
4) Validates against rules or your databases (PO match, vendor, thresholds).
5) Delivers clean data to your ERP/CRM/RPA.
6) Learns from user corrections to get better over time.
The Payoff
- 60–80% faster processing times.
- >99% field-level accuracy with human-in-the-loop.
- Scales to workload spikes without extra hiring.
- Cleaner audit trails and stronger compliance.
Call to Action
Ready to turn paperwork into productivity? Book a 20‑minute demo with KVN to see IDP in action for your invoices, purchase orders, and delivery notes.
